At IMCS-MIEC Pax Romana, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard data entrusted to us, ensuring alignment with our values of dignity, justice, and transparency.

• Purpose of This Policy

This Privacy Policy ensures that IMCS-MIEC Pax Romana processes personal information responsibly, respects the rights of individuals, and complies with applicable data protection laws. It applies to all personal data collected through our websites, membership systems, events, and activities.

• Data We Collect

We may collect the following categories of data:

2.1. Personal Information

• • Identification details such as name, age, gender, email address, phone number, and mailing address.
• • Institutional or organisational affiliations (e.g., your university, school, or movement).

2.2 Usage Data

• Technical data like IP addresses, device types, browser versions, and interaction data from our websites.

2.3 Sensitive Data

• Limited sensitive data, such as religious affiliation or health information, may be collected only with your explicit consent and when essential for specific purposes like event planning or accessibility.

• Why We Collect Your Data

3.1 Communication

• • To share updates about our programs, events, and activities.
• • To respond to your inquiries and provide requested information.

3.2 Membership and Participation

• • To process membership applications, manage participation in events, and issue certifications.
• • To facilitate collaboration within national and regional bodies of IMCS-MIEC Pax Romana.

3.3 Operational Purposes

• • To improve our services, assess program effectiveness, and enhance user experiences on our platforms.
• • To generate insights for reporting and planning, ensuring our activities align with our mission.

3.4 Compliance and Security

• • To fulfil legal obligations, protect organisational rights, and ensure the safety of all participants.

• How We Use Your Data

Your data will be processed securely and used only for the purposes outlined in this policy. We do not sell or exchange your personal information for commercial purposes.

4.1 Internal Use

• • This is for administrative purposes and engagement within IMCS-MIEC Pax Romana.
• • To develop and deliver tailored programs based on member needs.

4.2 External Sharing

• • With third-party service providers assisting in event management, communication, and IT services.
• • With legal authorities if required to comply with the law or protect the rights and safety of individuals.

• Data Protection and Security

We adopt robust measures to protect your data, including:

• • Encryption and secure storage of personal data.
• • Regular reviews of our security systems and practices.
• • Restricted access to data only by authorised personnel.

• Your Rights

You have the following rights concerning your personal data:

6.1 Access and Correction

• Request access to the data we hold about you and correct inaccuracies.

6.2 Data Deletion

• Request the deletion of your personal information when it is no longer required for the purposes stated.

6.3 Processing Restriction

• Restrict how your data is processed in specific situations.

6.4 Data Portability

• Request a copy of your data in a commonly used and machine-readable format.

6.5 Objection

• Object to using your data for specific purposes, such as direct communication.

To exercise these rights, contact us at office@imcs-miec.org.

• Data Retention

We retain personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by applicable laws and regulations. Once the retention period expires, we securely delete or anonymise your information.

• Use of Cookies

Our websites use cookies to:

• • Ensure optimal functionality and user experience.
• • Analyse website traffic and improve content delivery.

You can manage your cookie preferences through your browser settings. For more information, refer to our [Cookie Policy].

• International Data Transfers

As a global organisation, your data may be processed in countries with different data protection laws. We ensure appropriate safeguards, such as standard contractual clauses or similar measures, to protect your data during international transfers.

• Policy Updates

This Privacy Policy may be revised periodically to reflect changes in our operations or legal requirements. Any significant updates will be communicated through our website or other appropriate channels.

11. Contact Us

For questions or concerns about this Privacy Policy or your personal data, please contact us:

IMCS-MIEC Pax Romana

5 Rue Bernard Vaulet

74800 La Roche-sur-Foron, France

office@imcs-miec.org